Ghana Post Digital Address: GA-018-1233
JOBS

VACANCY FOR RESEARCH OFFICER (FUNDRAISING & GRANTS MANAGEMENT)

The Research Officer (Fundraising and Grants Management) is a key staff
member within the GAAS Secretariat, responsible for proposal development,
grants management and fundraising. The Research Officer (Fundraising and
Grants Management) reports to the Executive Secretary and works closely
with Programme Officers in the various departments and units of the Academy.

The candidate for this position must have a professional understanding of the overall process of developing research proposals, managing grants, writing reports and ensuring compliance with funding requirements.

  1. A good first degree in the Sciences or the Humanities
  2. Master’s degree in Natural Sciences, Engineering, Public Policy, Economics, Political Science, Law, other Social Sciences with applied research and policy interests that fall within the remit of GAAS Chapters.
  3. Excellent writing and verbal communication skills
  4. Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  5. Ability to research grants and gather information using internet and search engine tools
  6. Detail-oriented, proactive and ability to work with minimal supervision
  7. Excellent interpersonal and organizational skills
  8. Microsoft Office software skills
  9. At least three-years of demonstrated work experience in fundraising and grants management
  10. Must provide a professional portfolio demonstrating success as principal writer or manager of funded grants or contracts, if selected for an interview

Proposal Development

  • Identifies, researches, and develops programs and proposals for funding
  • Organises and coordinates proposal writing teams to respond to grant opportunities
  • Prepare grant and contract budgets
  • Works closely with Principal Investigators in researching, drafting, and
    finalizing grant proposals
  • Reviews and submits proposals to sponsor, ensuring accuracy and compliance with sponsor requirements and guidelines

Grants Management

  • Ensures that overall performance activities, related documentation, and reporting are in compliance withgrant requirements
  • Works closely with Principal Investigators to ensure budgets are spent according to grant contracts and GAAS regulations
  • Tracks and communicates progress of funded grants and contracts to the Executive Secretary and GAAS Council
  • Monitors the need for contract amendments or modifications with funding agencies
  • Reviews and submits in timely fashion progress reports to funding agencies

Fundraising

  • Initiates, develops and coordinates fundraising to secure gifts, grants and donations to support GAAS programmes and activities
  • Establishes and maintains networking contacts with potential and emerging donors and funding organisations
  • Coordinates and facilitates effective interactions between GAAS and top Executives of funding organisations
  • Compiles or develops materials to submit to donors and funding organisations.

Other Responsibilities

  • Establish exemplary relationships with personnel in all departments
  • Perform any other duty assigned by the Executive
    Secretary

VACANCY FOR RESEARCH OFFICER (POLICY ANALYSIS, RESEARCH SUPPORT AND CAPACITY BUILDING)

The Research Officer (Policy Analysis, Research Support and Capacity Building) is a key staff member within the GAAS Secretariat, responsible for research proposals development, policy analysis, and providing research support to the Sections, Chapters and Committees of the Academy. The Research Officer reports to the Executive Secretary and works closely with Programme Officers in the various departments and units of the Academy.

The candidate for this position must have a professional understanding of the entire process of developing research proposals, research design, data
collection and analysis, and writing policy-driven research reports. The candidate should be adept at employing both quantitative and qualitative
methodologies.

  1. A good first degree in the Sciences or the Humanities.
  2. Master’s degree in Natural Sciences, Engineering, Public Policy, Economics, Political Science, Law, other Social Sciences with applied research and policy interests that fall within the remit of GAAS Chapters.
  3. Excellent writing and verbal communication skills.
  4. Ability to multi-task, prioritise and cope with competing demands under tight deadlines
  5. Must have strong research and project management skills
  6. Detail oriented, creative problem-solver, sound judgment and ability to work with minimal supervision
  7. Excellent interpersonal and organizational skills
  8. Microsoft Office Suite software skills
  9. At least three-years of demonstrated work experience in applied research or policy analysis.
  10. Must provide professional portfolio demonstrating creative and innovative applied research or policy analysis, if selected for interview.

Applied Research

  • Tracks and analyses relevant trends, data, legislation, and administrative actions to identify emerging research opportunities for
    GAAS Sections, Chapters and Committees
  • Works closely with GAAS Sections, Chapters, and Committees to identify and develop funding opportunities relevant to their research areas.
  • Develops and submits research proposals to funding sources, organizing the necessary resource persons and Principal Investigators
  • Collaborates with Principal Investigators on developing and managing research activities, including research design, data collection and analysis, project implementation and coordination, report writing, and presentations to key stakeholders
  • Ensures that overall performance activities, related documentation, and reporting are in compliance with funding requirements
  • Monitors the need for contract amendments or modifications with funding sources
  • Works closely with Principal Investigators to ensure that research budgets are spent according to funding contracts and GAAS regulations
  • Tracks and communicates progress of funded research contracts to Executive Secretary and GAAS Council
  • Reviews and submits, in timely fashion, progress reports to funding sources

Policy

  • Track and monitor emerging issues to enable the Academy to provide evidence-based advice on critical or time-sensitive national issues.
  • Conduct policy analysis to assist the Sections, Chapters and Committees to evaluate and recommend policies to key stakeholders and relevant audiences
  • Prepare or assist in the preparation and timely delivery of research papers, reports, policy briefs, and presentations for dissemination by the Academy
  • Establish and maintain relationships with relevant policy makers and influencers in government, universities, professional associations, and other organisations.

Other Responsibilities

  • Establish exemplary relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary capacity building (Policy Analysis, Research Support, and Capacity Building)

Capacity Building

  • Organize proposal development training for GAAS staff
  • Provide training materials to support proposal development capacity building within GAAS

VACANCY FOR COMMUNICATIONS OFFICER

The Communications Officer will be responsible for all the Academy’s communications and will report directly to the Executive Secretary. He/She will be responsible for developing and implementing the Academy’s communication plan and for coordinating all the Academy’s public events. The Communications Officer will also be responsible for publicizing the Academy’s news and events on all social media platforms, and for drafting content for the website and social media sites.

1. Hold a Master’s degree in Journalism, Communications, Public Relations, Marketing or related disciplines
2. Understand effective graphic design, branding principles and the use of internet and social media platforms as a means of communication
3. Have excellent written and verbal communication skills, including the ability to craft written and multimedia content related to the Academy’s educational, policy and
advisory functions
4. Be charismatic and dynamic with excellent interpersonal skills
5. Ability to work under pressure and meet deadlines
6. Ability to handle and prioritize tasks while maintaining strong attention to detail
7. Must have Microsoft Office Suite software skills
8. Working knowledge of Adobe Creative Cloud software (specifically, InDesign, Photoshop, Illustrator, etc.) and Content Management Systems.
9. Demonstrated experience and creativity in the design/development of marketing, public relations or educational programs and communications materials
10. Must provide professional portfolio including at least three best writing samples and digital communications products, if selected for interview

  • Develop and implement the Academy’s communication plan and coordinate all the Academy’s public events
  • Publicize the Academy’s news and events on social media platforms
  • Draft content for the Academy’s website and social media sites
  • Build and manage various aspects of the Academy’s social media activities
  • Build and manage GAAS website and social media sites in consultation with relevant officers
  • Develop newsworthy content out of GAAS events and publications
  • Compile relevant material for composing the Academy’s Annual Report
  • Manage the Academy’s visibility and project its research capabilities, accomplishments and contributions to national discourse in both traditional and new media
  • Establish exemplary relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary

VACANCY FOR ACCOUNTING ASSISTANT

The Accounting Assistant will support the Accounts Office to prepare accounts and tax returns, administering payrolls, controlling income and expenditure and generally keep the financial books of the
Academy.

1. Bachelor’s Degree in Accounting
2. Must have at least two years experience as an Accounting Assistant
3. Good attention to detail and excellent analytical skills
4. Good organisation and time-keeping skills
5. Excellent reporting skills
6. Accounting software skills
7. Microsoft Office Suite software skills
8. Ability to work under pressure with little supervision
9. Ability to multitask

  1. Keep Imprest for Petty Cash and Fuel
  2. Write the Fellows’ ledger and keeps proper records of Fellows’ Accounts
  3. Sell the Academy’s publications
  4. Keep the Stores of the Academy
  5. Write Receipts and pay Cash/Cheques to Bank
  6. Write Lodgment and Disbursement Cash Books
  7. Prepare Bank Reconciliation for all Academy Accounts
  8. Prepare monthly returns
  9. Process warrants on GIFMIS
  10. Prepare Withholding Tax Schedules and ensure compliance with payment reporting and other tax related issues
  11. Write payment vouchers and do cashiering duties
  12. Establish cordial relationships with personnel in all departments
  13. Perform any other duty assigned by the Executive Secretary

VACANCY FOR INTERNAL AUDITOR

The Internal Auditor will work with the Internal Auditor at post, to ensure that the Academy complies with internal regulations and established control protocol

1. Masters in Accounting, Finance, or Business Administration with Auditing experience
2. Must have at least five years of relevant experience
3. Good attention to detail and excellent analytical skills
4. Good organization and time-keeping skills
5. Ability to think objectively, assess and evaluate risk, and implement solutions
6. Excellent reporting skills
7. Accounting software skills
8. Microsoft Office Suite software skills
9. Ability to analyze and solve problems
10. Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer
11. Ability to analyze processes and make recommendations for improvements

  1. Ensure that the Academy complies with internal regulations and established control protocol
  2. Collect and analyze data to detect weak controls, duplicated efforts, waste, fraud, or non-compliance with laws, regulations, and management policies
  3. Inspect account books and accounting systems for efficiency, effectiveness, and use of accepted accounting procedures to record transactions
  4. Monitor the Academy facilities to ensure their safety, security, and maintenance
  5. Reconcile documentation with actual inventory or assets to ascertain accuracy
  6. Participate in meetings with individuals and departments to update auditees on findings and the audit process
  7. Prepare reports and preserves documentation pertaining to audits for internal record
  8. Present summarised findings concerning audit results and trends for internal groups
  9. Analyze audit results to determine methods for improving performance
  10. Make recommendations for the best ways for the Academy to reduce waste
  11. Assess best financial practices for the Academy and make relevant, informed suggestions
  12. Keep up to date on audit procedures and regulations
  13. Develop audit plans and performs initial and follow-up audits in accordance with professional standards
  14. Evaluate audit findings, prepare and present results of audit work and recommendations to management
  15. Establish exemplary relationships with personnel in all departments
  16. Perform any other duty assigned by the Executive Secretary
  17.  

VACANCY FOR ICT & MULTIMEDIA SUPPORT OFFICER

The ICT & Multimedia Support Officer will assist Staff and Principal Officers in using all forms of ICT and other Multimedia equipment in the Secretariat

1. Bachelor’s degree in Audiovisual System Engineering, Computer Science, Creative or Multimedia
Studies or related field
2. Must have at least four years of relevant experience
3. Excellent written and verbal communication skills
4. Good interpersonal skills
5. Attention to detail and excellent technical skills
6. Good problem-solving skills
7. Microsoft Office Suite software skills
8. Ability to operate, maintain, troubleshoot, and repair studio sound and lighting equipment
9. Ability to assemble and operate Voice to Text software
10. Ability to operate and maintain audio, video, and multimedia reproduction equipment
11. Strong skills in graphics, photo-imaging, operating systems, video creation and editing, office productivity software, webpage creation and editing software
12. Strong knowledge of video camera functionality
13. Ability to differentiate between various audio, video, computer and network cables and connectors
14. Must provide professional portfolio including at least three best work samples and digital communications products, if selected for interview

  • Ÿ Assist Staff and Principal Officers in using all forms of ICT and other Multimedia equipment in the Secretariat
  • Install and maintain the Academy’s computer systems and network
  • Install, adjust, and operate audio, video, and related equipment to record, edit and transmit video conferences and multimedia presentations
  • Conduct daily backup operations, diagnose, repair, or recommend for repair and maintain  hardware and software components to ensure the smooth running of computers and audio-visual systems
  • Set up computer equipment for users, performing and ensuring proper installation of cables, operating systems and appropriate software
  • Provide technical assistance and support to users, investigate and resolve their hardware and software problems, and train them in the proper  use of hardware or software
  • Establish cordial relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary

VACANCY FOR CLEANER/GROUNDSKEEPER/MESSENGER

The Cleaner/Groundskeeper/Messenger will be responsible for keeping the GAAS Secretariat clean and the offices, conference rooms, and compound in orderly condition

1. A minimum of BECE
2. Must have at least two years of relevant experience
3. Ability to work under pressure
4. Good communication skills
5. High integrity and good ethical standards
6. Knowledge in health and safety standards
7. Good manners and comportment

  • Clean office premises, kitchenettes, toilet areas and replenish toiletries
  • Empty and clean bins.
  • Spot cleaning of spillages.
  • Clean desks, seats and skirting boards.
  • Perform menial/manual duties
  • Keep the office environment clean
  • Perform horticultural duties, landscaping and maintaining the grounds.
  • Collaborate with Security Officer to keep the office premises secured
  • Perform clerical tasks, such as sorting, sending mail and running related errands
  • Keep an inventory of cleaning supplies and orders new materials as needed
  • Establish cordial relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary

VACANCY FOR ASSISTANT PUBLICATIONS OFFICER

The Assistant Publications Officer will assist the Publications Officer in the production of all GAAS publications, policy papers, and related documents, and in the development and maintenance of a digital/e-book publishing page/platform.

1. At least HND from a recognized Public Institution or First Degree in Graphic Design, Publishing, Creative Arts or related fields
2. Must have at least two years of relevant experience
3. Knowledge of design principles, tools, and techniques
4. Knowledge of media production, communication, and dissemination
5. Artistic ability and creativity are essential
6. Knowledge of the meaning and spelling of words, rules of composition and grammar
7. Microsoft Office Suite software skills
8. Should possess the necessary knowledge and skills for the use of graphic design software programs, such as Adobe Photoshop, Illustrator, InDesign, CorelDRAW, etc.
9. A general interest in computers and an aptitude for learning new technology will be beneficial
10. Ability to effectively present ideas – both verbally and visually
11. Excellent written and verbal communication skills
12. Good interpersonal skills

  • Maintain the house formatting and design style guide
  • Assist with the organization of manuscripts Create design concepts and layouts
  • Design and produce a wide range of promotional items, such as leaflets, annual reports, brochures, postcards, banner stands, and adverts
  • Contribute to the development of new publications working with the Publications Officer
  • Develop and manage the Academy’s digital/e-books platform
  • Liaise with the Communications and Accounting teams to maximize a blended approach between print and digital publications
  • Ensure that all materials available online for the public are fully accessible and in appropriate formats
  • Oversee the mailing of publications where necessary
  • Establish cordial relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary

VACANCY FOR SECURITY OFFICER

The Security Officer will be responsible for securing the GAAS premises and personnel by patrolling property; monitoring and inspecting building, equipment and vehicles

1. Applicant must possess a minimum of WASSCE/SSSCE/GCE Ordinary Level /General Business Certificate Examination with credits in five subjects including English Language and Mathematics
2. Any additional certification in a security related area from a recognized institution will be an added advantage
3. Must have at least two years of relevant experience
4. Vigilant, alert and always aware of one’s surroundings
5. Honesty and integrity
6. Physically and medically fit and within a healthy weight range
7. Good interpersonal and communication skills (oral and written)
8. Integrity and the ability to act responsibly and ethically
9. Good manners and comportment
10. Must not be more than thirty-five years of age by close of December 2021

  • Secure premises and personnel by patrolling property and monitoring movements to and from the premises during office hours
  • Inspect buildings, equipment, and access points to guard against theft, property damage, violence, infraction of rules, intrusion, etc.
  • Prevent losses and damage by reporting theft, unauthorized persons, illegal or suspicious activities, unusual occurrences
  • Complete reports by recording observations, information, occurrences
  • Establish cordial relationships with personnel in all departments
  • Perform any other duties assigned by the Executive Secretary

VACANCY FOR DRIVER/DISPATCH RIDER

The Driver-Dispatch Rider will be responsible for the safe transit of the Academy’s passengers or Documents/goods to and from their designated destinations

1. A minimum of WASSCE/SSSCE/GCE Ordinary Level /General Business Certificate Examination
with credits in five subjects including English Language and Mathematics
2. Any additional certification in Driving from a recognized institution will be an added advantage.
3. Must have Professional Drivers’ License ‘C’
4. Must have Professional Riders’ License ‘A’
5. Must have at least three years of relevant experience
6. Proven experience as a dispatch rider or relevant position
7. Familiarity with relevant routes
8. Must enjoy driving, motorcycling and be a skilled rider
9. Ability to communicate, read and write
10. Ability to work under pressure
11. Good manners and comportment

  • Transport officers to and from official functions
  • Transport students to and from GAAS events
  • Deliver packages to recipients in a timely manner
  • Pick up office purchases or other administrative needs
  • Utilize navigation apps to find the most optimal route
  • Maintain a travel log to record work hours, mileage, and repair records
  • Collect and deliver mail and other communications as directed
  • Ensure permits, licenses, and vehicle insurance are renewed
  • Perform routine maintenance of the vehicle(s), such as monitoring fluid levels and arranging for periodic servicing.
  • Maintain the assigned vehicle(s) and ensure that the vehicle is kept clean always and fully equipped.
  • Manage fuel consumption and replenishment
  • Establish cordial relationships with personnel in all departments
  • Perform any other duty assigned by the Executive Secretary

CLOSING DATE:
17 SEPTEMBER, 2021

NB: ONLY SHORTLISTED APPLICANTS SHALL BE CONTACTED

ALL APPLICATIONS SHOULD BE ADDRESSED AND EMAILED TO THE HONORARY SECRETARY:

vacancies@gaas-gh.org